Last updated: May 2026 | Data Controller: Qais Muhammad Yasir trading as Qais Yasir Accounting Services | hello@qaisyasir.co.uk

1. Who We Are

Qais Yasir Accounting Services ("we", "us", "our") provides professional bookkeeping and accounting services to UK-based businesses. Our website is qaisyasir.co.uk. For any data protection queries, contact: hello@qaisyasir.co.uk.

2. What Data We Collect

We collect the following categories of personal data:

Contact information: name, email address, phone number, business name — collected when you complete our contact form, email us, or book a consultation.
Business financial data: transaction records, bank statements, invoices, and accounting data — only when you engage us as a service client under a formal agreement.
Website usage data: IP address, browser type, pages visited, and time on site — collected automatically via cookies and analytics tools (see Section 6).
Communications: emails, WhatsApp messages, and call notes relating to your enquiry or service engagement.

3. How We Use Your Data

We use your personal data to:

Respond to your enquiries and provide quotations (legal basis: legitimate interests)
Deliver contracted bookkeeping and accounting services (legal basis: performance of a contract)
Comply with HMRC, UK GAAP, and legal obligations (legal basis: legal obligation)
Send service updates and relevant information to existing clients (legal basis: legitimate interests)
Improve our website and service (legal basis: legitimate interests)

We do not sell, rent, or share your personal data with third parties for marketing purposes.

4. Data Retention

We retain personal data only for as long as necessary:

Client accounting records: 6 years from the end of the relevant tax year (HMRC requirement)
Enquiry and contact data: 12 months from last contact, unless you become a client
Website analytics data: As per Google Analytics retention settings (typically 26 months)

5. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

Right of access — request a copy of the personal data we hold about you
Right to rectification — request correction of inaccurate data
Right to erasure — request deletion of your data (subject to legal retention obligations)
Right to restrict processing — request we limit how we use your data
Right to object — object to processing based on legitimate interests
Right to data portability — receive your data in a structured, machine-readable format

To exercise any of these rights, email: hello@qaisyasir.co.uk. We will respond within 30 days. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.

6. Cookies

Our website uses cookies to improve your experience. We use:

Essential cookies: Required for the website to function (e.g. remembering your cookie consent choice). These cannot be disabled.
Analytics cookies: Google Analytics 4, used to understand how visitors use the website. These are only set if you accept cookies.

You can accept or decline non-essential cookies via the banner when you first visit the site. You can also clear cookies at any time via your browser settings.

7. Data Security

We take data security seriously. Client financial data is handled via encrypted cloud platforms (Xero, QuickBooks, Google Drive, OneDrive) with access controls. Email communications are treated confidentially. We do not transmit financial data via unsecured channels.

8. International Transfers

As our team operates remotely serving UK clients, your data may be processed outside the UK. We ensure appropriate safeguards are in place, including using UK-compliant cloud platforms (Xero, QuickBooks, Google Workspace) that operate under Standard Contractual Clauses or equivalent protections recognised by the ICO.

9. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page will reflect any changes. We encourage you to review this policy periodically.

10. Contact Us

For any questions about this Privacy Policy or your personal data:
Email: hello@qaisyasir.co.uk
WhatsApp: +92 303 9156044